Human Resources Blog - Spark Hire

How to Manage an Office Relocation

How to Manage an Office RelocationAn office relocation is a huge undertaking, but it’s one that can improve the overall productivity of your business. In order to ensure that the transition goes as smoothly as possible, keep these tips in mind:

First, identify the overall goals behind the move

Before you uproot your staff and start throwing things into boxes, take a few minutes to think about why the move is necessary. Have you outgrown the current space? Do you need something that the current office just can’t provide? As you make these determinations, verify that the new office will meet your needs, allowing the company to continue to grow.

Plan accordingly

Though a move is disruptive no matter when it happens, ideally you want to make sure this transition takes place during a time of year when you’re not on your tightest deadlines. If you have a project that must be done by February 1st, it’s probably not wise to begin a move in January. Think about your business and your clients, and use these factors to schedule your relocation. This will help keep stress to a minimum.

Keep everyone on the same page

It’s easy for chaos to break out when you’re in the midst of an office relocation. To prevent this from happening, make sure you’re communicating closely with your staff. They should be aware of upcoming deadlines. For instance, if they need to clear out their desks by a certain time, make this known far in advance. If the office’s computer system will be impacted during the move, make sure this is abundantly clear.

Spend the money on professionals

Not only should you invest in a professional moving service to get the job done, but you may also want to consider hiring a project manager to help guide your business through the move. This helps to prevent important details from falling through the cracks, and prevents the entire process from becoming a major headache for you.

How did you manage your office’s relocation successfully? Let us know in the comments!

Image: zhudifeng/

Lauren Levine

Lauren Levine is a copywriter/blogger who contributes to a number of magazines and websites including The Frisky, USA Today, and others. She also authors her own blog called Life with Lauren. She loves cooking, anything on the E! network, and is trying to convince herself that running isn't so bad.