Human Resources Blog - Spark Hire

How to Give Candidates Feedback After a Video Interview

Updated 5/18/2020

You’ve finished your last video interview, and your hiring team has finally decided on just the right candidate for the job. You’re excited about the prospect of your company gaining a new top-notch employee. 

But what about the other great candidates you’ve left behind?

As you know, it’s a best practice after you’ve hired to offer candidates interview feedback regarding why you passed over them for the filled the position. While awkward, it’s essential to maintain good relations and build up your company brand

You don’t want disgruntled candidates running around town, talking about how rude your company is for never informing anyone of your decision. You also don’t want to burn bridges with candidates who might be potential talent for your company down the line.

But what if a polite email isn’t enough interview feedback for the candidates you connected within the video interview? What if they want detailed information to improve their future interview performance or understand why you went in a different direction? 

This can be tricky territory for employers and hiring managers. You don’t want to step on any toes, but you do want to give candidates workable advice they can use to grow.

Here are some things to keep in mind when doling out feedback after a video interview:

Be polite

The most important tip here is to be polite with the interview feedback. Maybe you didn’t consider the candidate because they were sweating through their sensible business attire, and you could tell, even on the other side of the webcam. 

Maybe you found their personality grating and thought they would be a horrible fit for your company culture. There are plenty of reasons for hiring managers to reject candidates that might sound harsh if you just blurted it out without any finesse.

Don’t be rude, because these job seekers can easily become brand ambassadors while conversing with others about their experience at your company. You want them to look positively on their experience, even if they didn’t manage to snag the job. Make sure to word your advice and feedback carefully, so you don’t step on any toes. Don’t avoid giving real feedback, but don’t tell a nervous candidate they were a ‘hot mess’ either.

Focus on tangible ways candidates can improve

If a candidate comes to you for feedback after a video interview, don’t avoid the question. Be polite but realize the job seeker is asking you to improve their performance. If you avoid the question, you might spare the candidate’s feelings, but they will probably walk away from the interaction feeling let down.

Instead, focus on tangible ways they can improve their performance for the next job interview. For instance, maybe they were far too general when you asked about their experience or qualifications. 

Advise job seekers to focus on more concrete examples of how they’ve brought value in the past. To avoid hurting feelings or getting too personal, focus on real advice that will help them nab the next job.

Avoid cliches, give real advice

Telling job seekers they were great, but not the right person for the position might seem like the best way to handle an uncomfortable situation. But it’s also cliche, and you can be sure job seekers will spot a cliche.

Much like breaking up with someone by saying, “it’s not you, it’s me,” job seekers will be able to spot an overdone hiring cliche. Take a second to think about what kind of feedback you can offer and then give real advice, not just a few motivational sayings.

It might seem uncomfortable, but giving real feedback to job seekers improves their view of your company. In addition to being a great place to work, you’re also providing advice to help job seekers improve their interview skills. This can pay off in some good karma for your company and come good word-of-mouth too.

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Heather Huhman

Heather R. Huhman is the Career & Recruiting Advisor for Spark Hire. She writes career and recruiting advice for numerous outlets, and is the author of Lies, Damned Lies & Internships: The Truth About Getting from Classroom to Cubicle (2011), and #ENTRYLEVELtweet: Taking Your Career from Classroom to Cubicle (2010).